Club Constitution

Club Constituton (Updated AGM 02-12-14)

1. Name

The club shall be called the Witham Wheelers Cycling Club, referred to hereinafter as the “Club”

2. The purposes of the club

The purposes of the Club are to promote the amateur sport of Cycling in Grantham (and the surrounding area) and community participation in the same.

3.  Membership

a) Membership of the club shall be open to anyone interested in Cycling on application, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.

b) The club may have different classes of membership and subscription on a non-discriminatory and fair basis. The club will keep subscriptions at levels that will not pose a significant obstacle to people participating.

c) The club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to the members.

d) A member shall cease to be a member if he shall resign, in writing to the committee, or if the Committee passes a resolution removing them from membership, in such a case the Committee not being obliged to give any reason for such a resolution.

e) Second Claim members can attend any general meetings and speak on any subject, but shall have no voting rights. Second claim members shall be ineligible for prizes (amended AGM December 2014). Second claim riders shall only be allowed to take part in events when time and space permit. Second Claim members are not entitled to any available clothing subsidy.

4. Property and Funds

a) The property and funds of the Club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the rules.

b) The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, event expenses, post event refreshments, and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.

c) The Club may also in connection with the sports purposes of the Club:

i) Sell and supply food, drink and related sports clothing and equipment:

ii) Employ members (though not for riding) and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present;

iii) Pay for reasonable hospitality for visiting teams and guests.

iv) Indemnify the Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets)

5. Winding up the club

a) The members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at as properly convened general meeting.

b) The Committee will then be responsible for the orderly winding up of the Club’s affairs.

c) After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to one or more of the following:

i) To another Club with similar sports purposes which is a charity and/or

ii) To another club with similar sports purposes which is a registered CASC and/or

iii) To the Club’s national governing body for use by them for related community sports.

6.  Priority

Where there is any conflict between any of the above Rules (“Key Rules”) and any other rules, the key Rule(s) will take priority. Interpretation of all the rules must be consistent with the statutory requirements for CASCs (which means Community Amateur Sports Clubs as first provided for by the Finance Act 2002)

7. Officers

The management of the club shall be in the hands of the committee comprised of.

  • President
  • Vice President (non executive) (amended AGM December 2014)
  • Chairperson
  • Vice Chairperson
  • General/Membership Secretary (amended AGM December 2014)
  • Treasurer
  • Accountant (amended AGM December 2014)
  • Public Relations/Communications Officer
  • Road Racing Secretary (amended AGM December 2014)
  • Time Trial Secretary (amended AGM December 2014)
  • Lead Coach
  • Welfare Officer
  • Go-Ride Co-Ordinator (amended AGM December 2014)
  • Property Officer

8. Subscriptions

The annual subscriptions are due at the AGM and should be paid by 31st December and shall be reviewed and implemented annually by the committee. ‘The club preference is for membership fees to be collected through the British Cycling club membership system. For those paying through this system there will be a £1 reduction in their membership charge to offset the administration cost. (amended AGM December 2014)

9. Finance

The financial year ends 31st October and the Annual General Meeting (AGM) shall be in November/December.

The annual accounts will be presented at the AGM by the Treasurer (amended AGM December 2014)

10. Proceedings of the Committee

  • In the event of any dispute, a meeting may be called by an official or by 4 members
  • No private trials shall be allowed in any event, except by invitation of the committee.
  • Any matters arising not covered by these rules shall be dealt with by the committee, whose decision shall be binding on all sides.
  • Proposed changes to club rules, to be submitted to the club secretary at least 28 days before the AGM.
  • Accepted changes to the club rules to be dated on inclusion.

11. Racing Rules

All members to abide by the club racing rules

  1. CTT regulations shall apply to all club time trial events.
  2. See list of club competitions for award criteria.
  3. League 10 handicaps to be taken from 20 minutes.
  4. One rider, one prize per event.
  5. League 10 Handicaps based on times achieved on club designated course only. (amended AGM December 2014)
  6. Entry fees shall be reviewed and implemented annually by the committee.
  7. Any new member, under the age of 16, with no previous racing experience may only compete at the discretion of the racing secretary.
  8. No private trials shall be allowed in any event, except at the initiation of the committee.
  9. Riders under 12 years of age can only compete in events that are held on closed roads or off the public highway.


The above constitution was updated and agreed at the AGM 2nd December 2014.


Club President                        Brian Mallett                      Club Chairman            Janet East